Annual General Meeting Minutes 25/09/2015


Attendees (25) Beament, Latham (RL), McGuffie (GM), Hill (RH), Stembridge (JS), Trinick (RT), Shutes. Wells, Dearden M., James, Quilter, Jones, McCarthy, Heaney, Boorer, Shaw, Berring P, Berring F, Patel, Elder, Fawcett, Middleton P, Fairburn.

After a short delay due to members drinking and ablution habits, the Chair opened the meeting by welcoming 22 fine gentlemen to order.
The Chair (aka Jamie Donaldson’s older uncle) opened the meeting and Q. Heaney ne Shakespeare refused to take the minutes.

1. Comms and Handicaps(GM)

System running smoothly and no out of round handicaps changes proposed. Email will continue to be the main form of communications.
Most improved handicappers; 5th Dearden S., 4th Luscombe, 3rd ?, 2nd Berring P. and 1st Quilter who moved from 25 to 21. Note Mr Fawcett probably joins this select list after his 41 points at the Berring Bowl just before the AGM and “what about McCabe” called the room.
Struggling handicappers – Burn and Hill. “Greeted by cheers”
Best attendance – 3rd Hansen/Dunsire, 2nd Hill, 1st Beament aka The Chair setting a fine example.

2. Website

Website revamp is underway and JS promised that the fabled Hansen discussion will happen soon. Mr Boorer shocked the room on his knowledge of hyper links and is to be seconded to the IT back room. Mr Berring P. asked for a hole in One picture gallery – this was booed down.

3. Fixtures (RL)

RL proposed the following 2016 fixtures, noting 3 points of feedback: a) Should we play 27 or 18 holes?, b) Are there enough events in Aug and too many in June? c) include some Thursday events?. After lively discussion and voting the following were agreed (all subject to Golf Club confirmation):
Spring Tour 2016. 2 options were proposed:
a) A fully worked Lisbon tour has been proposed by Mr Latham - currently costed at £475 pp sharing, plus flights estimated at £130 return.
b) Outline Le Touquet tour researched by Mr Shaw. 2 nights B&B and 3 rounds of golf, 2 people sharing and 4 persons per car via Eurotunnel. Initial costing at £275 pp.
The meeting voted for Le Touquet and Mr Shaw asked to work up with option of ending on Monday plus a coach from the Eurotunnel car park (can cars be left there?).
Autumn Tour 2016. 2 options were considered – Cornwall or Somerset (both to include the Salver and Burn Butt). Other possible venues were raised (Kent, Norfolk?) and can be considered in the future.
The meeting agreed to support Cornwall for 2016 starting on Friday and ending on Monday with the 4th round at a location closer to “home”. RL has proposed the following Cornwall agenda currently costed at £450 pp (details to follow separately):

Friday 16th Sept – Launceston (Burn Butt)
Saturday 17th – Nicklaus (Salver)
Sunday 18th – Kernow (Salver cont.)
Monday 19th – Wiltshire venue tbc (Latham v James challenge).
Anniversary Tour 2017. 3 Options considered:
a) Las Vegas. Deemed to be too expensive, so no further work.
b) S. Africa. RL has worked up a March 2017 proposal (Thurs evening departure, arriving back the following Wednesday_– currently costed at £495 pp sharing, plus flights ca £695, less WAGS subsidy of ca £200. ie total of £970 pp.
c) Lisbon tour as per current 2016 proposal.
A litmus vote was called and 16 out of 22 were in favour of the South Africa Tour. It was agreed that a full email vote will be put to the membership.

4. Membership (RH)

Membership currently stands at 50 people. 49 different players joined an event in 2015.

5. Finance (RH, with apologies from Mr Bunning)

Status for Yr to 24th September:

Current account £4257
Deposit account £5001
Plus members Funds -£4868 (ie owed to WAGS)
Plus Deposits for 2016 -£100
Less Hole in One Fund No 1 £1,500
Society Balance £12,726 (of which £5000 granted for 2017 tour).
The Charity Fund (£411) has now been handed to The Chair and a second hole in One Fund with now accrue.
The Committee will consider if a further grant can be made to the 2017 tour fund.
The meeting held a one minute applause in appreciation of the Treasurer.

6. Merchandise (RT)

For 2015 the room was reminded that no new items were to be procured and instead the budget be carried forward for future years. A new WAGS liveried zippered rain top will be available early 2016.The numbered hats for attending 50+, 100+ etc WAGs events will be continued. The 2017 item is a surprise!

7. Committee Elections

One position, Website Co-ordination was up for renewal. The Chair proposed and Mr Dearden seconded the reappointment of JS.

8. AOB

AOB. Dearden M. requested a pensioners annual subsidy and was shouted down.

MB closed the meeting at 8.15 pm and members staggered next door to eat.

Anthony Shutes
28th September 2015