Committee Meeting Minutes 13/07/2006

Wimbledon Ancient Golf Society
Minutes of Meeting of the Committee at the Rose & Crown, Wimbledon
Thursday July 13th 2006

Present Gerry Robinson (GR) (Chairman), Rhod James (RJ) Richard Latham (RL), Chris Bunning (CB), Gerry McGuffie (GM), Steve Stoner (SS), John Stembridge (JS),Mike Beament (MB)


1. Minutes of last Meeting
The Minutes of the meeting on 11th May 2006 were produced and approved. There were no specific points arising from the Minutes.

2. Finance
CB reported that we have 5,719 in current account and 1,661 on deposit, a total of 7,380. Of this balance 3,138 consists of members funds. The net Society balance is therefore 4,242. 3,000 of the 4,242 is currently earmarked for the 2007 tour fund.

3. 15th Anniversary Spanish Tour - 2007
RJ led a discussion about how the subsidy for the 2007 tour should work. Various suggestions were considered.
After some debate, it was agreed that there will be a one off subsidy of 150 per person. This will only be available to current UK members who have paid their 2006 subs. It was noted therefore that new UK members joining in 2006 would still qualify for the subsidy, the intention being that there would be no "discrimination" between members depending on how long they have been part of the Society.
It was agreed that to qualify for the subsidy, a UK member would have to pay a deposit of 250 by 8th September 2006 (the Friday of the West Country tour).
RJ outlined the current position over anticipated price. Given the effect of inflation, the project tour budget of 575 (which featured in the bid document) has increased to 610. RJ explained that he and Mike Wells had pencilled in three extras namely:-
- A coach throughout the tour (as opposed to individual driving)
- Buggies at all five courses (the bid document only included buggies at one course)
- A welcome dinner
These extras increase the price by 115 to 725. RJ asked for authority from the Committee to book a tour up to a budget of 725 to accommodate these extra items. That authority was given.
RJ explained that there were still one or two loose ends in the package. It was therefore agreed the tour would be marketed as having a final cost in the region of 725 to allow for any movement.
RJ will prepare and JS will circulate an email promoting the tour and opening booking. At this stage we will say the projected balance (of 325, to those qualifying for the subsidy) will be payable in January. A specific deadline will be fixed at the AGM in September.
The tour will not be open to guests at this stage. Rather guests will be invited to join a waiting list which will be allocated on a first come first served basis once the 8th September deadline has passed.

4. West Country Tour
RL outlined the details of the tour. CB listed those who had presently paid deposits. A note was taken of other likely attendees.
It was agreed that JS will circulate details of the tour to the membership as soon as possible (done on Friday 14th July).

5. Handicaps
MB ran through the updates that have been made to the handicaps this year. CB is down to 12 (victory at Chartham Park). Piers Elder is down to 18 (victory at Beaufort). Anthony Shutes is down to 14 (victory at Castleisland). MB is down to 23 (victory at Ballybunion).
Graham Hansen's handicap was subject to the usual "new member review". He rejoined the Society on 23 and was cut to 21 having won at Byfleet. It was agreed that he will now play off 19.
Sam Dearden is cut from 26 to 24 having won at Mill Ride. .

6. Membership
Carl Boorer was proposed by RJ and seconded by GM as a new member. The application was approved. It was agreed that Carl would be allocated an initial handicap of 16. GM will deal with the normal welcome formalities. MB will advise Carl about his handicap. CB will contact Carl over subscriptions.
It was also agreed that JS would update the Society's central email records to reflect the current membership, following on from RJ's recent review of numbers.
It was also agreed that GM will send all junior members an email dealing with access to the site. The current juniors are Edward Latham, Dominic Bunning, Tom & David Stembridge, Magnus Robinson, Alex & Michael Berring and Sam Dearden.