Committee Meeting Minutes 16/03/2009

Wimbledon Ancient Golf Society
Minutes of Meeting of the Committee at the Rose & Crown, Wimbledon
Monday March 16th 2009

Present Gerry Robinson (GR) (Chairman), Rhod James (RJ), Gerry McGuffie, Chris Bunning (CB), Richard Latham (RL), Steve Stoner (SS), John Stembridge (JS), Mike Beament (MB)

1. Previous Meeting
The Minutes of the last Committee Meeting, which was on Monday 9th February 2009, were produced and approved.

2. Membership
A reconciliation of the number of UK members was carried out. All agreed that this currently stands at 48, following the admission of 6 new members at the February 2009 Committee Meeting. Overseas membership still stands at 11 with junior membership at 8.
GM reminded everyone about the procedure for new members. Following the February Committee Meeting he has emailed each new member welcoming them to the Society and explaining how they go about signing up on the site. Not all 6 have signed up as yet.
All 6 will have received new fixture cards. However until they sign up via the site, they will not be party to any all members emails circulated by JS. JS was provided with their email addresses in the interim so they can be circulated notwithstanding having not signed up yet

3. Finance
CB advised about the current balances. We have 4,908 in current account and 3,851 in deposit account making a total of 8,759.
The 8,759 figure consists of (a) retained members funds of 1,068, (b) the hole in one fund of 295 and (c) a Society balance of 7,396 (of which 2,000 is allocated to the next major overseas tour fund).
CB reported that following his recent request for payment of 2009 subscriptions, payments are starting to come in. However there are quite a lot still outstanding. There have however been no resignations.
It was agreed that GR will do his regular pre-season message from the Chairman, to the membership. This will include a reminder about outstanding subs!
There was some discussion about the relatively small period of time between the Byfleet fixture (31st March) and Tandridge (16th April). It was agreed that booking for Tandridge will be opened before the Byfleet event.
RL reported on payment already of four deposits for Cornwall from Will Fairbairn, Tom Fawcett, Kevin Waller and Tim Knoups (Peter Berring guest).
RJ reported on the June Welsh Tour. This is now full at 20, with RJ unable to obtain further hotel accommodation at The Vale. Andy Burn however is looking to find surplus accommodation for those outside the 20. RJ explained that he has made provisional golf bookings for up to 28 players at all the venues. There is therefore capacity for extra golfers; it is just the accommodation that is the problem.
RJ urged anyone who still wants to come to contact Andy Burn directly and take matters from there.

4. Handicaps
MB reported on his pre-season handicap reviews. Magnus Robinson is cut (voluntarily) to 20. SS as winner of the 2008 VL will now play off 11. CB is increased to 14. Martin Dilke-Wing now plays off 15 (having won the James Jug at Pine Ridge at the end of 2008).
The Committee reminded themselves of the need to keep the performance of all new members under review as the season develops. That apart, MB advised that the general levels of handicaps within the Society are about right.
The point was made that WAGS handicaps were low compared to club handicaps. In other words someone playing off 18 in WAGS would probably be 20/21 in a club. It was agreed that at some stage in the future we may look to make an across the board increase in WAGS handicaps, but certainly not at this stage.

5. Merchandise
SS reported that Society umbrellas (the 2009 chosen item of merchandise) had been ordered. These are black and white, vented and with the WAGS logo on them. These will be available shortly.
SS also reported that he still has stock of surplus merchandise from past years. He suggested that RJ uses some of this as prizes for the Welsh tour.