Committee Meeting Minutes 09/11/2009

Wimbledon Ancient Golf Society
Minutes of Meeting of the Committee at the Rose & Crown, Wimbledon
Monday November 9th 2009

Present Gerry Robinson (GR) (Chairman), Gerry McGuffie, Chris Bunning (CB), Steve Stoner (SS), Mike Beament (MB)

Apologies Rhod James (RJ), Richard Latham (RL), John Stembridge (JS)

1. Previous Meeting
The Minutes of the last Committee Meeting were approved..

2. Fixtures
RL had circulated a proposed 2010 Fixtures List earlier in the day as follows:
Wed 31 MarWest Byfleet
Fri 16 AprPuttenham
Fri 7 MayChartham Park
Fri 4 JunSuffolk Tour
Sat 3 JulSeaford Head
Thu 22 JulBetchworth Park
Thu 26 AugRichmond
Fri 10 SepCornwall Tour
Tue 28 SepWimbledon Park
Sat 16 OctLamerwood
Sat 20 NovPine Ridge
DecBurhill Turkey Trot

Having established that Easter is on Sun 4 April, it was decided that the spacing of the first two events works.
RL is asked

  1. to consider the timing of Chartham Park as Monday 3 May is a Bank Holiday so two days out in one week may be a stretch for some and 14 May might be a better fit
  2. if Puttenham can be in the morning
  3. to liaise with MB over Sun 12 Sep venues.

3. Finance
CB reported that WAGS funds stand at £9,351 comprised of £2,997 in the current account and £6,354 in the deposit account.
After deducting Members’ advance payments of £2,277 and the hole in one fund of £644, the balance held by WAGS is £6,430. Of this, £2,500 is currently allocated to the 2012 “20 Year” tour and it was agreed to increase this allocation to £3,000.
CB reported that both the Wales and Cornwall 2009 Tours were self funding so no WAGS contribution was needed.
CB proposed and the Committee agreed that 2010 subs will remain the same as 2009.

4. Merchandise
SS relayed that several requests had been made for another golf shirt. This is seen as a popular idea and discussions were held on achieving a colour as legendary as the “minty”.
Another idea was for a WAGS belt complete with the logo on the buckle. SS will investigate these ideas and report back.

5. Handicaps
Within the end of year review, MB will analyse and adjust the handicaps of this year’s new members for next season.

6. Membership
A question was raised about the definition of a Junior WAG. Committee reaffirmed that Junior status technically only applies to those still in full time education.
Given that a few WAGS sons have graduated and are now in employment, their status needs confirming ahead of next season.

7. WAGSite
Once again it was recognised that there is a huge amount of data held on the site which is as yet unused. SS offered to consider how this might be tapped into without using days of programming work.
Following the proposal at the AGM, Committee agreed the principle of members enhancing their profiles to include their business/trade/profession. It was agreed that the first step might be to add to the WAGSite a short work description with a website link. JS is asked to liaise with SS and make a proposal.

Next Meeting
RL will be back in the UK on 9 January for 2-3 weeks, so the next meeting will be in that period.