Present Gerry Robinson (GR) (Chairman), Gerry McGuffie, Rhod James (RJ), Richard Latham (RL), Chris Bunning (CB), John Stembridge (JS), Mike Beament (MB), Anthony Shutes (AS)
Apologies for AbsenceMike Beament (MB), Steve Stoner (SS)
1. Minutes of last meeting
RJ produced the Minutes of the last committee meeting on 14 November 2011. These were approved
AS reported in relation to the merchandise item for 2012 which will be a pullover commemorating the 20th anniversary of the Society. AS has communicated with each member checking their size(!). He has received a response from about two thirds of the members and has therefore made an “educated guess” about the size of those who have not replied!!
The pullovers will be ready for the West Byfleet event which will be the first fixture of the season on 30 March.
CB reported he still has a supply of surplus merchandise from past years. It was agreed that he will bring this to the Byfleet fixture and it will be available for anyone who wants it
We revisited the question of coloured caps to recognise a landmark number of appearances. AS will revisit the past records and remind the committee about the landmarks. He will then check the appearances list and identify which members have now become entitled to a new cap.
CB reported that he has prepared the year end accounts to 31 December 2011. Furthermore all members accounts are now up to date on the WAGsite, again to 31 December. (It should therefore be noted that any member who has made a payment in January will not have that reflected yet in the accounts that are currently on the WAGsite). The P&L account for 2011 is as follows:
The committee reminded itself again about the rules for junior members. They pay £10 less per event than full members. Say therefore the price for a full member for a given event is £50. The full member will have paid £10 of that in advance by way of a deposit at the start of the season. They will then pay £40 on the day. Any junior attending is only charged £40 so they therefore pay £10 less.
There was some discussion about incentivising juniors. It was also noted that not all juniors are registered on the WAGsite. It was agreed that GM will communicate with the respective fathers of each existing junior WAG so that they can each arrange for their sons to register.
It was noted that neither Will Fairburn or James Hanham have participated in a WAGS event for a long time. CB will write to each of them to see if they want to retain their membership for 2012.
It was also noted that Chris Stokes had his membership suspended for 2011, at his request. CB will also write to him to clarify his position.
RL circulated the 2012 fixture list which was approved. It is as follows:
GR confirmed he has spoken to Graham Hansen to explore the issues described in the 14 November 2011 minutes. Things were left on the basis that Graham would now speak to JS. This has not yet happened.
GR reminded the committee about the two key issues here which are what happens regarding website access if JS “goes under a bus”. Secondly can we develop the site so that we can park the existing data and have a new site running in parallel.
GM will start the season playing off 7.5, as winner of the VL in 2011. He will also conduct the usual pre-season review of handicaps with assistance from MB