Present Gerry Robinson (GR) (Chairman), Gerry McGuffie, Rhod James (RJ), Richard Latham (RL), Chris Bunning (CB), John Stembridge (JS), Mike Beament (MB), Anthony Shutes (AS)
1. Minutes of last meeting
RJ produced the Minutes of the most recent WAGS committee meeting in January 2012. These were approved.
CB reported the present balances as at 6 March 2012. We have £3,438 in current account and £1,365 on deposit, a total of £4,803. This made up of:-
3. Majorca Tour
RJ reported on his discussions with Andy Burn yesterday evening. RJ tabled a number of questions posed by Andy Burn about tour arrangements. RJ will feed the answers back to Andy Burn so that he (and MB) can progress the final details of the tour in the next six weeks.
The committee revisited the whole question of the Society’s handicapping system and whether it needed to be changed. The debate was helped by a raft of statistics produced by GR. The following points were noted:-
GM reported the arrival of two new junior members in Ben Caulfield and Max Berring. Both will join as juniors on 28. GM will contact them in the usual way to welcome as members.
CB reported that the Byfleet event on 30 March is already full. This prompted a debate about the treatment of guests.
It was noted that the last three WAGS events namely Foxhills, Pine Ridge and Byfleet were all sold out several weeks before the event itself. This is fairly unprecedented. Of the 36 people who will be playing at Byfleet, 7 are guests. The question was therefore put as to whether this is unfair on the members.
It was agreed that we should keep the issue of guests under close review depending on how other fixtures later in the year fill up. It was suggested that you could have a priority period for member booking before guests are allowed. Alternatively you could restrict the number of guests that any member could bring. Those present were reminded that we have already decided that the Pine Ridge event in 2012 will be a members only event.
CB reported that 7 members have already signed up for the Cornwall tour in September 2012.
JS reported on the task of moving hosts for WAGS.org. JS anticipates the site will be up and running again in about a week but made the point that matters are to some extent out of his hands.
JS reported that Graham Hansen has not yet got in contact with him regarding options for a new website. This is due to pressure of work, but the matter remains on Graham’s “to do list”.
AS reported that the 2012 pullovers have now been delivered and he will circulate them at future events starting at Byfleet. The fixture cards have all now been printed and again have been sent out to everyone save for committee members.
There was a debate about what to do regarding the WAGS hats. AS was given a budget to buy a new supply of hats and he will distribute these at future events as and when individual members reach landmark number of appearances.