Committee Meeting Minutes 24/06/2015

Attendees Beament (MB), Bunning (CB), Latham (RL), Trinick (RT), Stembridge (JS), McGuffie (GM), Hill (RH), Shutes (AS).

1. Handicaps (GM)
System running smoothly and no out of round handicaps changes proposed.

2. Website (JS)
JS advised that progress has been made on the revised specification. It was noted that the society would need to spend money to deliver an upgrade. The following was agreed:

• ACTION RL to speak with Graham Hansen to see if his colleagues are available to update the website and offer a quote
• ACTION RH and RT to investigate if there are suitable “off the shelf” software packages available.

3. Fixtures(RL)
All events to date this year have had good feedback. Three issues were discussed:

• a) Should we play 27 or 18 holes? A ‘straw-poll” of Committee members showed 50:50 over which was preferred.
• b) Are there enough events in Aug and too many in June? As August is holiday month the Committee are inclined to leave as is, but it was noted that the Burn Butt might become a regular future fixture, not necessarily part of an autumn tour, and this could be another August fixture.
• c) Should the Burn Butt be actually called The Wookies Hole? All committee members were deeply disturbed by this alternative and hence no change recommended. The first two issues will be discussed at the AGM.

• REQUEST Outline proposals for the 2016 Tour(s) are requested. Possibly a May UK tour? An overseas tour? Autumn UK?
• REQUEST Outline proposals for the 25th Anniversary Tour in 2017 are requested

4. Finance (CB)
Status for Yr to 24th June

• Current account £14,913
• Deposit a/c £1,370
• Members payment due £3,304
• Hole in One fund £1,500
• Charity fund £246
• Society Balance £11,234
(of which £5000 granted for 2017 tour)

5. Membership (GM/RH)
Membership currently stands at 50 people. Note - membership is currently set at 50-55, with some flexibility as it is always uncertain if all existing members will sign up each year. One application outstanding and approved – Keith Blake, as proposed by P. Berring.
It was proposed that Mr Hill would take on the role of Membership Secretary. RH reluctantly agreed that he would absorb this alongside his currently arduous role.

6. Merchandise (RT)
It was agreed that the 2015 budget would be carried forward to allow purchase of a quality 25th Anniversary shirt in 2017. For 2016 RT suggested he evaluate a sleeveless top/windbreaker. Additionally RT will investigate an alternative supplier for the hats for attending 50+, 100+ etc WAGs events; which could be different colours as opposed to embroidered numbers, given the high cost/minimum order size for the numbered style.

7. AOB
CB requested to provide updated list of members to JS in order to update website.

Next Committee meeting and venue: Thursday 17th September at venue tba

MB closed the meeting at 10 pm.

AS
25th June 2015